Affordable Access for Student Success: Course Transformation Grants

2022 Call for Proposals

Proposals due Friday, May 13, 2022 

With support from the Center for Teaching Excellence and the George A. Smathers Libraries, Affordable UF is seeking proposals for its first Affordable Access for Student Success: Course Transformation Grants program. 

About the Program 

The program aims to: 

  • Lower the cost of college to contribute to student retention, progression and graduation. 
  • Ensure that all students, regardless of socioeconomic status, have access to quality, affordable course materials. 
  • Support faculty efforts to incorporate OER (Open Educational Resources) and other new and innovative resources into their teaching practices. 
  • Support institutional and legislative efforts to increase equity, access, affordability and achievement for students at the University of Florida. 

For this grant program, the term “open educational resources” refers to “high-quality teaching, learning, and research resources that reside in the public domain or have been released under an open license that permits the free use and repurposing of such resources by others.” This may take the form of a textbook, a chapter of a longer text, a video lecture series, a standalone module, or an adaptation of an existing course to incorporate only open materials. The program especially encourages projects that strive to develop more culturally responsive, anti-racist, and inclusive course materials, as well as those that aim to create free alternatives for currently high-cost courses (more than $60 per student). 

Awards Available

Large-scale OER Grant ($6,000-$10,000)

Develop or substantially adapt OER to replace commercial learning materials used by multiple courses/sections across an entire program or department. Examples of a large-scale grant project include: 

  • Publishing a multimedia digital textbook with LibraryPress@UF. 
  • Replacing a textbook with a modular Canvas course that could be repurposed by others. 
  • Creating resources such as a homework system or lab notebook with open software or openly licensed content.  
  • Directly collaborating with multiple institutions to promote the adoption of existing OER across statewide, regional, or international institutions.  

Course-wide OER Grant ($3,000-$5,000)

Adapt or create OER to replace or supplement the primary course materials used in a single course. Examples include: 

  • Developing a series of modules or chapters as the foundation for a course. 
  • Adapting an existing OER to be more inclusive and culturally responsive. 
  • Creating a series of high-quality video lectures or demonstrations that may be widely shared under open licenses for others to reuse. 
  • Creating ancillary assignments, test banks, and other materials to accompany an existing OER course or textbook. 

Adoption Mini-Grant (up to $2,000)

Reduce student course material costs to $20 or less per credit hour by selecting free library or openly licensed, online materials. 

Support and Resources

In-kind support will be provided by the UF Smathers Libraries, the UF Center for Teaching Excellence, the UFIT Center for Instructional Technology and Training, the University Press of Florida, and the Center for Online Innovation and Production. Available supports include: 

  • Long-term web hosting for the sharing and preservation of online course materials 
  • Basic graphic design (e.g., cover design, layout) 
  • Video creation and editing 
  • Basic writing and proofreading 
  • Accessibility review 
  • Copyright guidance 

The number of stipends awarded and the amounts of final awards will be determined by the number and type of qualified applications received. 


Eligible applicants must: 

  • Have instructional duties at UF (graduate student applicants must be the instructor of record and must have a faculty sponsor in addition to permission from the department chair).  
  • Intend to use resources in a credit-bearing course no later than Spring 2025 
  • Provide certification from department chair approving the course or course materials and work plan.  

Program Requirements 

Applicants who are admitted to the Affordable Access for Student Success: Course Transformation Grant Program agree to: 

  • Openly license any instructional material created or adapted with a Creative Commons license 
  • Share any instructional material created or adapted in the appropriate platforms or repositories. 
  • Teach the course, assess the impact of the project, and report findings in the form of a white paper. 
  • Share best practices and experiences with interested groups at the University of Florida and within the applicant’s own area of expertise. 
  • Agree to receive strategic planning and implementation support in the form of consultations, workshops and regular check-ins.  

How to Apply 

Complete the application form, including submission of a project narrative. Applicants to the Large-Scale OER Grant tier must include a letter of support from their department chair.  

Selection Criteria 

Applications will be reviewed by experts from across UF and evaluated according to the following criteria: 

  • Completeness of application and level of interest in the program
  • Sustainability of the resource beyond the initial piloting of the resource 
  • Impact, with strong consideration for projects that offer the highest potential student savings 
  • Potential to further access and opportunities for diverse and underserved student populations   


  • The application deadline is midnight, May 13, 2022. 
  • Applications will be reviewed, and award recipients notified by June 2022. (Note notifications have been delayed until late June 2022.)
  • Applicants will receive funding and may begin projects as early as August 24, 2022, and should plan to complete them no later than Fall 2024.  


For more information about this grant program, OER, or textbook affordability in general, contact Micah Jenkins (UF Center for Teaching Excellence) or Perry Collins (Copyright and Open Educational Resources Librarian).